TL;DR: Guests need a Power Apps license matching the app, assigned by either tenant for non-Dataverse apps, or by the hosting tenant for Dataverse apps.

💡 Challenge

Understanding how to share a Canvas App with external users is not enough; you must also grasp the licensing requirements to ensure guests can access the app.

✅ Solution

Guest users need a Power Apps license matching the app’s functionality, provisioned by the hosting tenant for Dataverse apps or by either tenant for non-Dataverse apps.

🔧 How It’s Done

Here’s how to do it:

  1. Configure licensing
    🔸 Use Microsoft 365 Admin Center or Azure Portal.
    🔸 Assign appropriate Power Apps license (non-Dataverse from either tenant, Dataverse from hosting tenant).
  2. Share the Canvas App
    🔸 In Power Apps, open the app and choose “Share.”
    🔸 Enter guest user email addresses and set permissions.

🎉 Result

Guests have the correct licenses, enabling seamless, legally compliant collaboration on Canvas Apps.

🌟 Key Advantages

🔸 Complements the sharing process outlined in PowerPlatformTip 76.
🔸 Clarifies licensing requirements for guest users.
🔸 Facilitates legal and efficient sharing of Canvas Apps with external parties.

🎥 Video Tutorial

🛠️ FAQ

1. What license do external guests need to access a Canvas App?

They need a Power Apps license that matches the app’s requirements: for non-Dataverse apps, from either the hosting or guest tenant; for Dataverse-connected apps, from the hosting tenant.

2. Can guests use their own organization’s license for non-Dataverse apps?

Yes. Guests can use a Power Apps license from their own tenant for non-Dataverse apps. Dataverse apps typically require licenses assigned in the hosting tenant.

3. Where do I assign Power Apps licenses to guest users?

In the Microsoft 365 Admin Center or Azure Portal: locate the guest user account and assign the appropriate Power Apps license under licensing settings.

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