#PowerPlatformTip 42 – ‘Dataverse Views’

💡 Challenge

Filtering large Dataverse tables directly in PowerApps Canvas Apps or PowerApps for Teams can be inefficient, leading to slow performance and complex formulas to show only relevant records.

✅ Solution

Use Dataverse Views with predefined filters (e.g., CurrentUser or date conditions) as data sources in your app to push filtering to the server and improve performance.

🔧 How It’s Done

Here’s how to do it:

1. Create a Dataverse View
   🔸 In the Power Apps portal, navigate to Dataverse and your table.
   🔸 Select Add view and specify filter criteria (e.g., Created By = Current User or Date older than X).
2. Save and publish the view
   🔸 Give the view a clear name (e.g., “My Tasks - Current User”).
   🔸 Save and publish the customizations.
3. Use the view in PowerApps
   🔸 In your Canvas App or PowerApps for Teams, add Dataverse as a data source.
   🔸 Select your custom view instead of the default table.
   🔸 Bind galleries or forms to this view to display filtered records only.

🎉 Result

Your app now retrieves and displays only the necessary records, reducing data load, speeding up load times, and providing a smoother user experience.

🌟 Key Advantages

🔸 Server-side filtering delivers only relevant data
🔸 Enhanced app performance and faster load times
🔸 Simplified app logic without complex filter formulas

---

🛠️ FAQ

1. Can I create multiple custom views for the same Dataverse table?
Yes, you can create multiple views with different filters and sorting options to serve various app scenarios and user needs.

2. Do custom views affect the underlying data in Dataverse?
No, views only define how data is displayed and filtered. They don’t modify or delete the actual data in your tables.

3. Can I share custom views with other users or environments?
Yes, custom views are part of the solution and can be exported and imported to other environments along with your apps.

---