💡 Challenge

You need a robust data storage solution for Power Apps and Power Automate but want to avoid the costs of premium licensing. SharePoint may not be ideal in this scenario.

✅ Solution

Leverage Dataverse for Teams as a built-in, cost-effective alternative to SharePoint for your Power Platform solutions.

🔧 How It’s Done

Here’s how to do it:

  1. Enable Teams integration
    🔸 Dataverse for Teams is built directly into Microsoft Teams, offering seamless collaboration.
  2. Create relational tables
    🔸 Unlike SharePoint, Dataverse for Teams supports relational data, letting you define and manage table relationships efficiently.
  3. Optimize performance
    🔸 Dataverse for Teams typically delivers better performance than SharePoint, especially with large data sets.
  4. Leverage advanced data types
    🔸 It supports a wider variety of data types, making it more versatile for diverse applications.
  5. Configure security
    🔸 Easily manage data access and permissions with fine-grained control.
  6. Plan your upgrade path
    🔸 Dataverse for Teams can be upgraded to full Dataverse if you need more advanced features later.
  7. Avoid delegation issues
    🔸 Enjoy fewer delegation limitations in Power Apps for a smoother user experience.
  8. Customize key columns
    🔸 Use customized key columns to provide more flexibility in your data model.
  9. Automate data integration
    🔸 Use Dataflows to import data from various sources and automatically provision required tables.

🎉 Result

You get a budget-friendly, robust, and scalable data platform for Power Platform solutions, with the flexibility to upgrade as your needs grow.

🌟 Key Advantages

🔸 No premium licensing required for Dataverse for Teams.
🔸 Relational data and advanced types for better app design.
🔸 Seamless upgrade path to full Dataverse.
🔸 Improved performance and fewer delegation issues compared to SharePoint.

🛠️ FAQ

Q: What are the storage limitations of Dataverse for Teams compared to full Dataverse?
Dataverse for Teams provides 2GB of database storage and 20GB of file storage per team. This is suitable for most team-based applications but may require upgrading to full Dataverse for larger enterprise solutions.

Q: Can I migrate from SharePoint lists to Dataverse for Teams without losing data?
Yes, you can migrate data using Power Platform dataflows or third-party tools. Plan the migration carefully, mapping SharePoint columns to Dataverse fields and testing relationships before full migration.

Q: What happens to my Dataverse for Teams data if I upgrade to full Dataverse?
Your data, tables, and relationships are preserved during the upgrade. You gain additional features like advanced security roles, audit logs, and enterprise connectors while maintaining all existing functionality.

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