#PowerPlatformTip 76 – ‘PowerApps Sharing with Guests’

💡 Challenge

Navigating the complexities of sharing PowerApps with guests, while ensuring seamless access to backend resources and maintaining efficient management of all users.

✅ Solution

Use Microsoft Teams Groups to simplify guest management and unify the sharing process, providing comprehensive access to the PowerApp and its resources.

🔧 How It’s Done

Here’s how to do it:

1. Guest Management
   🔸 Teams Groups offer a streamlined platform for managing guest access.
   🔸 Easily add or remove users in one place.
2. Unified Sharing
   🔸 Share your PowerApp directly with the Teams Group.
   🔸 Both members and guests gain access seamlessly.
3. Integrated SharePoint
   🔸 Leverage SharePoint as the backend for your app.
   🔸 Permissions are handled through Teams, simplifying control.
4. Enhanced Capabilities
   🔸 Utilize PowerApps for Teams and Dataverse for Teams (DV4Teams) to extend features.
   🔸 Improve performance and functionality within Teams.
5. Activate Security for Teams Group
   🔸 Use Microsoft Graph or Power Automate with an HTTP request action.
   🔸 PATCH https://graph.microsoft.com/v1.0/groups/{groupId} with {"securityEnabled": true}.

🎉 Result

This methodology offers a highly efficient and streamlined process for sharing PowerApps with both members and guests. By harnessing the capabilities of SharePoint and DV4Teams, the approach provides robust backend support and enhances the overall functionality of the app.

🌟 Key Advantages

🔸 Efficient guest management through Teams Groups.
🔸 Unified app sharing with both members and guests.
🔸 Robust backend support using SharePoint permissions.

---

🎥 Video Tutorial

---

🛠️ FAQ

1. Can I share a PowerApp with guests without using Teams Groups?
Yes, but managing individual guest permissions can be complex. Teams Groups centralize access control, making sharing and maintenance easier.

2. How do I add or remove guests from a Teams Group?
You can manage guests directly in the Teams app under the group’s Members settings or automate it using Microsoft Graph API calls.

3. What if guests cannot access the SharePoint backend?
Ensure that the Teams Group has proper SharePoint permissions. If issues persist, verify site permissions in SharePoint and adjust group settings accordingly.