#PowerPlatformTip 80 – ‘Rapid Dynamic Forms with AI’

💡 Challenge

Creating dynamic forms in Power Apps can be time-consuming, especially when Microsoft Forms doesn’t meet your needs due to its limitations on dynamic content. Additionally, using a Form Control for manual static data like a JSON array is not feasible, as it comes with a predefined structure and fields.

✅ Solution

Use a Power Apps gallery bound to a JSON array to dynamically render input controls on the fly, leveraging AI to quickly generate the form schema.

🔧 How It’s Done

Here’s how to do it:

1. Gallery Setup
   🔸 Create a gallery in Power Apps and add all the input fields you might need (text boxes, drop-downs, etc.).
   🔸 Arrange and style the controls as desired.
2. JSON Data Source
   🔸 Use a JSON array as the data source for the gallery.
   🔸 Load or generate the JSON dynamically (e.g., via AI or stored file).
3. Dynamic Display
   🔸 Configure the gallery to render each JSON item as a field.
   🔸 Each object in the array represents a control with properties like label, type, and default value.
4. Data Handling
   🔸 Save as JSON: collect all inputs into a JSON object and store it.
   🔸 Power Automate: trigger a flow to parse the JSON for further processing (e.g., send data to SharePoint or Dataverse).

🎉 Result

You get a fully dynamic form that can adapt to various needs and scenarios, far surpassing the capabilities of standard form tools like Microsoft Forms and static Form Controls.

🌟 Key Advantages

🔸 Highly Dynamic: adapt form fields on-the-fly based on conditions or user input.
🔸 Data Flexibility: easily save form output as JSON or process with Power Automate.
🔸 No Premium Required: uses only standard Power Apps and Power Automate features.

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🎥 Video Tutorial

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🛠️ FAQ

1. How do I quickly generate the JSON schema for the form?
You can use AI tools like ChatGPT to draft a JSON array schema based on your form requirements, then refine it as needed.

2. Can I include custom control types in the gallery?
Yes. Define each control’s type in the JSON (e.g., dropdown, date picker) and add the corresponding input template to your gallery.

3. Do I need any premium connectors or licenses?
No. This method uses built-in Power Apps galleries, JSON handling, and standard Power Automate flows without requiring premium connectors.