#PowerPlatformTip 97 – ‘Enhanced Pagination’

💡 Challenge

In Power Automate, the default “Get items” action settings limit the number of items returned from Excel and SharePoint sources. Excel is capped at 256 items, while SharePoint defaults to 100.

✅ Solution

Adjust the pagination settings to retrieve more than the default number of items in Excel and SharePoint integrations.

🔧 How It’s Done

Here’s how to do it:

1. Open your Power Automate flow and locate the “Get items” action.
   🔸 Open your flow in Power Automate
   🔸 Locate the “Get items” action in your sequence
2. For Excel:
   🔸 Enable pagination and increase the threshold from the default 256
3. For SharePoint:
   🔸 Enable pagination and adjust the threshold from the default 100
4. Carefully balance performance and data retrieval needs.
   🔸 Test different limit values
   🔸 Monitor flow run time and performance

🎉 Result

Efficient and complete data retrieval from Excel and SharePoint, overcoming the default item limit constraints.

🌟 Key Advantages

🔸 Comprehensive data access for larger datasets.
🔸 Customizable pagination settings to match project requirements.
🔸 Improved data handling and performance in complex workflows.

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🎥 Video Tutorial

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🛠️ FAQ

1. What are the default item limits for Excel and SharePoint in the ‘Get items’ action?
By default, the Excel connector returns up to 256 items, while the SharePoint connector returns up to 100 items.

2. How can I increase the pagination threshold in my flow?
Open the ‘Get items’ action, click on the three dots to access Settings, enable Pagination, and set the Threshold to the desired value.

3. Will increasing the pagination limit slow down my flow?
Raising the item limit can impact performance and run time. Test different threshold values to find a balance between data retrieval needs and performance.

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