💡 Challenge

Many individuals are on the move and need an effective way to organize their thoughts and tasks without the need to type. They require a solution to dictate ideas and commands easily and have them structured for various purposes, such as emails, to-do lists, and more.

✅ Solution

Combining your preferred AI tool (here, ChatGPT) with Power Automate allows for capturing information through simple dictation, structuring it into a specific format, and processing it through a flow triggered by an HTTP request. A URL-encoded link is created that you only need to click to transmit the data directly to the flow.

🔧 How It’s Done

Here’s how to do it:

  1. Initiate with AI Chat
    🔸 Use a prompt in ChatGPT to structure and URL-encode information into three sections—Title, Type (Task, Mail), and Main Text—then append it to your flow trigger URL.
    🔸 URL placeholder: <YOUR FLOWTRIGGER URL>

  2. Customize
    🔸 Adjust the prompt to fit your language and specific trigger URL.
    🔸 Modify any parameters as needed for your workflow.

  3. Dictate Your Thoughts
    🔸 Use your device’s voice-to-text feature to capture ideas and tasks.
    🔸 Speak clearly into your AI tool for best results.

  4. Structure Your Information
    🔸 The AI organizes the spoken data into Title, Type (e.g., Email, Task), and Main Text.
    🔸 Review the sections to ensure the information is properly formatted.

  5. Generate Your Link
    🔸 A clickable link containing the encoded data is created.
    🔸 Click the link to send the data directly to your Power Automate flow.

🎉 Result

A seamless, voice-driven system that allows you to efficiently organize and automate your thoughts and tasks while on the go.

🌟 Key Advantages

🔸 Mobility: Organize and automate tasks anytime, anywhere.
🔸 Simplicity: Dictate and organize information without manual typing.
🔸 Versatility: Customize the process to trigger various actions, from emails to structured task lists.

🎥 Video Tutorial

🛠️ FAQ

1. Which AI tools can I use for this tip?
You can use any AI tool that supports custom prompts and text encoding, such as ChatGPT, Azure OpenAI, or other LLM services with HTTP trigger capabilities.

2. Can I structure different types of data beyond tasks and emails?
Yes. By modifying the prompt, you can define additional sections (e.g., summaries, meeting notes) and have the AI encode them before sending to your flow.

3. How do I secure the HTTP trigger URL in my Power Automate flow?
Use shared access signatures, API keys, or Azure AD authentication on your flow trigger endpoint, and avoid exposing the URL publicly.

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